Whether the institution is planning to close, has already closed, or is required to close due to noncompliance, the following steps must be taken. Failure to comply with the process may minimally result in fines and notification of such failure to any other state agency involved.

  • Notify GNPEC of the Closure

    Communicate the information about the institutional closure to your institution’s Regulatory Specialist (RS) as soon as possible. They will provide you with the GNPEC School Closure Information Form, which should be completed and returned to the RS.

  • Provide Records to GNPEC

    It is the responsibility of the institution to surrender student records to GNPEC at the time of closure or as soon thereafter as possible. This is stated in the Records Agreement, to which the institution's contact person attests annually within the Renewal of Authorization Application. 

    • Each student record must include a student transcript; if applicable, a copy of the certificate or diploma awarded; a copy of the student's financial ledger; and any other document required by the Commission.
    • It is preferable that records be provided electronically, but if not possible, a maximum of 30 boxes can be received at the GNPEC office. Any larger quantity must be delivered directly to the State Records Center.