Policy 13: Tuition Guaranty Trust Fund (TGTF) Claims
For a student to be eligible for TGTF Funds, all the following conditions must be met.
- The student:
- was enrolled in an institution that was authorized by GNPEC;
- had been enrolled during the term of the institution’s closure; and
- has paid for unearned tuition.
- Claims for unearned tuition must be made within six (6) months of the date the institution ceased operations.
- Unearned tuition includes tuition, registration, general graduation, activity, or other fees that are required to be paid by all students where the institution did not complete the educational obligation or reimburse students (this includes advance payments).
- Though reimbursement for unearned tuition rather than to facilitate teach out is the preferred remedy for valid claims, circumstances may exist where GNPEC will authorize TGTF funds to cover the cost for a ‘teach out’ to complete the student’s program (such as completion of a clinical or externship that was in progress). Approval of such alternative arrangements will be in the sole discretion of GNPEC.
- The following are not reimbursable by the TGTF:
- Monies paid for tangible goods, such as books and equipment.
- Monies paid for program specific costs to a third party, such as clinical/externship-related insurance.
- Monies for expenses such as housing, meals, clothing and transportation.
- For all claims for unearned tuition, an application for loan discharge must be made to the appropriate federal authority for any monies paid with Federal Financial Aid. Applications for discharge/reimbursement of Federal Financial Aid which have been denied may be submitted to GNPEC to request TGTF funds to cover those non-discharged amounts. Any TGTF reimbursement of funds shall be returned to the original source of the funds to assist in satisfying the student’s outstanding loan balance rather than the TGTF funds being remitted to the student who incurred the loan obligation.
Procedure for Filing a TGTF Claim
- Student must email a TGTF claim to email@example.com within six (6) months of the official date of an institutional closure. Such initial notification to GNPEC of a potential TGTF claim must include, at a minimum:
- Student name at time of enrollment, name of closed institution and campus, dates(s) of enrollment, valid email address and phone number, nature of request for reimbursement.
- GNPEC will screen such submissions for preliminary eligibility determination. If GNPEC determines that the submission may state a valid basis for a TGTF claim, GNPEC will send the student the TGTF Claim Application form for the student to complete.
- The student must return the TGTF Claim Application form within 30 days of the form being sent to the claimant via email. The following must be included with the submission of the TGTF Claim Application:
- Documentation of tuition and fees paid to institution to include the source(s) of payments, e.g. receipts from institution, loan documents, bank statements.
- Proof of enrollment at the institution, such as a transcript, during the term of the institution’s closure.
- Enrollment Agreement (if available)
- Final student accounts ledger card from the institution.
- If reimbursement is requested for a minor or for someone other than the formerly enrolled student of the institution, such as payments made by a parent or guardian, the source of such payments as well as confirmation by the student of such payment made by the non-student is required.
- GNPEC will make the final determination regarding the use of TGTF funds
- If approved, the student’s information will be submitted for reimbursement processing in compliance with O.C.G.A. § 20-3-250.27(g)(4).
- If denied, GNPEC will contact the student regarding which conditions for use of TGTF funds were not met.